Hiring Series: Making a Written Job Offer

I’ll tell you a secret:  https://themauimiracle.org/bonus/allegras-window/64/ sildenafil centurion laboratories india cain abel essays should capital punishment be reintroduced essay https://complextruths.org/case/good-sports-argument-essay-topics/68/ harvard university essay questions https://easternpropane.com/savings/viagra-na-czczo/87/ watch essay first draft sample viagra boots bristol viagra pentru femei in farmacii pret can cialis 5mg be taken with 120mg ginkgo biloba essay writing guide unimelb enter site cause of road accidents essay http://partnerwith.ben.edu/blog/cialis-and-melatonin/11/ https://vivianschilling.com/film/travel-writing-essay-examples/61/ ken, elizabeth, and charlie are in charge of a week long chinese language summer camp essay follow homework does it really help https://vgdev.gtorg.gatech.edu/buyonline/can-i-take-l-arginine-with-viagra/1/ essay on urdu history click here easybib not credible https://surgicalimpex.com/product/viagra-woman-erfahrungen/194/ https://vivianschilling.com/film/for-this-essay-writing-assignment-your-opening/61/ https://lowerbricktown.com/sample/viagra-price-in-kenya/15/ exemplification essay examples o bad habits drivers have today https://riversideortho.com/viagra-store-mumbai/ https://assessmentcentertraining.org/exercises/ep-800-1000-word-essay/58/ cialis muadili ilalar no matter how wonderful their staff is, all Small Business owners complain about employees behind closed doors.  In my twelve years of being in the inner circle,  I have never once encountered another business owner who didn’t vent about employees given the chance.  Rarely the complaints are serious, like the time my friend Ann, who owns a bakery, shocked me by casually remarking that she just assumes that every employee, yes every employee, will steal cash from her.  Sometimes the sounding-off is akin to how one may jokingly diss their spouse among good friends: complaints of the rolling the toothpaste vs. squeezing variety.  But usually, what I hear is frustration on the part of the employer that the employee is not doing what is expected of him or her.  This is frequently due to a lack of communication to the employee of these expectations.  Many of these miscommunications can be avoided with a strongly-worded written job offer at the time of hire.

Small Businesses, especially those with several family members involved, and non-profits can be particularly vulnerable to employee/employer misunderstandings because of the pervading atmosphere of trust that permeates them.  Some individuals tend to feel that insisting upon a comprehensive and specific written job offer is not consistent with a good faith offer and sets up a relationship based on distrust.  I disagree with this philosophy.  An effectively-written job offer communicates to the potential employee what is expected of him or her and what can be expected from the employer.  It creates security for the recruit and reminds the employer of their responsibilities to the employee.  It also assists a prospective employee in determining if a job meets their needs and goals.  Additionally, it can be used as an objective reminder to employees who are not fulfilling the requirements of their position.     

An especially disastrous instance of an employment-gone-bad due to a lack of a well-written job offer occurred a few years ago at a non-profit organization with which I was involved.   We were looking for a second-in-command executive.  Looking back, there were several mistakes we made in the hiring process, but the biggest was a very loosely-worded job offer.   The description of the full-time position was the job title and a vague listing of the areas of oversight; the compensation was noted as the salary; benefits were noted as full.  Our candidate, whom I’ll call Nick, was perfect; he was our first choice.  He was enthusiastic, ideally qualified, and couldn’t wait to start.  It was a nasty affair almost from the beginning.  Nick is European, and apparently what is considered “full time” in his country is not quite exactly the same as what Americans consider “full time.”  This began to cause some resentment among co-workers, who felt he was slacking on the job, and individuals whom the non-profit served, who felt Nick was not always available to address their needs.  When this was brought up with Nick, he was confused.  He was working full time!  What did we expect?  It also turned out that “full” benefits in the States are not quite up to par with “full” benefits in jolly old England.  He couldn’t believe that he actually had to pay $10 every time he went to the doctor.  (Never mind what happened when his wife had twins!)  That caused resentment on his part, as Nick felt his compensation had been over-stated.  The conflicts went on and on.  In the end, Nick returned to London, not even on speaking terms with his former boss, under the cloud of a threatened lawsuit.  The non-profit lost many of its supporters, plunging it into financial distress.   Now, years after Nick has returned to Europe, vitriolic words are still expressed when the issue is brought up and many relationships are irreparably damaged.    All of this could have so easily been avoided, if only the hiring team hadn’t wanted to seem distrusting.  And the ironic thing of it all is, Nick was great at his job. 

Bottle Washer and I haven’t always used written job offers.  Bottle Washer is a seat-of-the-pants type of guy.   I think this is asking for trouble.  Bottle Washer thinks it allows for more flexibility.  I, on the other hand, am a planner.  Specifically I am a planner for everything that can go wrong.  Bottle Washer thinks this is paranoia.  I think it is warding off potential problems.   But, Bottle Washer has to admit that my “paranoia” has helped us to avoid some pretty sticky situations, and now we always present any job offer, no matter for what position, in writing.

These are the things Bottle Washer and I include in a written job offer:

1.  State the compensation amount and whether it is salary or hourly.   

2. Specify any vacation time being offered, including the following details: 

  • Number of days or hours of paid vacation time allowed per year
  • If time accrues monthly or annually
  • “Black out” periods when vacation time may not be taken
  • Wait time before vacation begins to accrue or is allowed to be taken
  • Can vacation time be carried from year to year, or do unused days expire at end of year?
  • Can unused vacation be turned in for cash?

3.  Specify if the employee may take additional unpaid vacation time.  If so, how much and when?    

4.  Declare what health benefits are included in the offer, as well as:

  • What portion, if any, of the premium will be paid by the employee?
  • If coverage will be for the employee only or his/her family as well.  If for the employee only, will the employee have the option of paying the additional premium for family coverage?
  • If the plan is a high-deductible plan, will the employer pay any of the deductible?
  • Inform the employee of the specific coverage details as well as their financial responsibility, including deductibles, co-payments, and coinsurance
  • If the plan has a network, identify the network and the out-of-network coverage, if any 

5.  Specify the expected work hours, in both hours per week and daily hours.  For example, “The work hours are 20 hours per week, 9am-1pm Monday through Friday.”  This area seems to always cause tension between employees and employers.  Think carefully about what your Small Business needs.  If you open your shop at 9am, do you want your employee to be unlocking the door at 9, or do you want him there by 8:45 so that the lights are on and the register is up when the first customer walks in at 9?   I always include a statement to the effect of “subject to change based upon the needs of the business” so that I can adjust employee schedules in unusually busy or slow times as needed, although I always try to be fair.

6.  State any pre-employment requirements that must be met before the first day of work, such as completion of a course of study or passing a qualifying exam.

7.  State any qualifications that must be maintained as a condition of employment.   This could be membership in professional organizations or carrying a specialized type of insurance, for example.

8.  Inform the potential employee what documents they will be expected to sign as a condition of their employment, for instance a Non-Compete Clause and a Confidentiality Statement.  (These will be discussed in greater detail in a future post.)

9.  Include a thorough job description that states job title, primary responsibilities and tasks, areas of oversight, title and number of any employees reporting to the position, to whom the position reports, and objective goals for the position.  (Job descriptions will also be discussed in a later post.)

10.  Specify the frequency of performance reviews and name the reviewer.

11. Outline any profit-sharing or retirement plan.

12.  List any other benefits included with the offer.

A comprehensive job offer can protect your Small Business by helping to avoid employee problems before they arise and also serve as a reminder to employees who drift off course.  

Do you use written job offers?  If so, what do you include?  If not, why not, and has this caused any problems for your Small Business?

This entry was posted in Business Operations, Employees and tagged , , , , , . Bookmark the permalink.

17 Responses to Hiring Series: Making a Written Job Offer

  1. Thanks in advance and good luck, chiefcookandbottlewasher.biz ! 🙂 regards

  2. Dubai escort girls says:

    hello!,I really like your writing so a lot!

  3. Dubai escort service says:

    Whats up! I simply wish to give a huge thumbs up for the good data you might have right here on this post. I shall be coming again to your weblog for extra soon. wish you luck!

  4. Paris escort service says:

    Hello chiefcookandbottlewasher.biz. I found your web site via Google while looking for a similar matter, your web site got here up. It appears good. I have bookmarked it in my google bookmarks to come back later. regards

  5. Jeux says:

    Hiring Series: Making a Written Job Offer | Chief Cook and Bottle Washer has been stored like a favorite :), I really like your website!

  6. Mac Bidle says:

    many thanks! pretty very helpful article!! much like the template

  7. From your write-up, I know that 3 qualities: knowledge, thinking and noble sentiments.

  8. I’ve to mention that to the last few of hrs we have been hooked because of the impressive posts on this blogging site. Hold up the splendid job.

  9. Anh Laffey says:

    Really great submit. I just stumbled upon your web site and wished to say that I’ve really really enjoyed reading your blog site posts. Any way I?¯ll be subscribing for your feed and I hope you submit all over again quickly.

  10. Shanna Loma says:

    Im a huge fan definitely, person. Youve completed a fantastic profession producing certain that folks fully grasp where youre coming from. And allow me to tell you, I get it. Awesome things and I cant wait to go through alot more of your respective weblogs. What youve obtained to say is significant and requires to get look at.

  11. Howdy, i check out your site sometimes and i individual a similar an individual and i had been just questioning any time you have a whole lot of spam comments? If so how would you prevent it, any plugin or something you could suggest? I get a lot of lately it truly is driving me mad so any assistance is very significantly appreciated.

    • Chief Cook says:

      Yes, I do get spam comments. I just tend to erase them, but I am sure there is probably a more tech-savvy way to handle to. – Chief

  12. It is that time within the 12 months when we celebrate everyday life, appearance again at past error and resolve to produce the long run greater. I desire you all late Merry xmas plus a incredibly prosperous new year.

  13. Howdy, i study your site sometimes and i have a similar just one and i had been just pondering should you have a great deal of spam responses? If that’s the case how do you stop it, any plugin or anything you can suggest? I get a great deal recently it’s driving me mad so any guidance is incredibly significantly appreciated.

  14. Significantly, the publish is in reality the greatest on this deserving matter. I concur using your conclusions and can eagerly search forward to the long term updates. Expressing many thanks will never just be ample, for the fantastic clarity with your producing. I will right away seize your rss feed to remain abreast of any updates. Enjoyable function and a great deal success inside your internet business dealings!

  15. Jean says:

    Greetings I discovered your page by mistake when i was searching Live search for this concern, I must express your webpage is totally very helpful I also like the design, its cool!

Leave a Reply

Your email address will not be published. Required fields are marked *